For the method for confirming the registered contract information as "By Section" and "By Classification", it describes the following items in the operation procedure.
The procedure for confirming various contract information of "By Section" and "By Category" is as follows:
Log onto the main menu, click Ledger.
The Ledger window will be displayed
Click Contract Management.
The following window will be displayed
Confirm the contract information by section.
According to the drop-down menu on the left side of the window, select Browse by Section from the list.
The following window will be displayed
The meaning of each item is as follows:
Besides, it describes the situation of all display item(s).
Item | Descriptions |
|---|---|
Section | Section information. |
Number of Contract(s) | Number of contract managed in the section. |
Number of Contracted Device(s) | Number of device distributed to the contract among the device managed in the section. |
Remarks.
When the system administrator selects the management target, in the total Number of Contract(s), the number of contract with the defrayal party as the management target will also be aggregated.
Besides, when selecting the management target, in the total Number of Section Contracted Device(s), number of device of the not configured section will also be aggregated.
Besides, the action of each button is as follows:
Item | Descriptions |
|---|---|
Add | Register the contract information. For details, refer to "11.4.2 Register/Modify Contract Information". |
Search | Filter to display the contract displayed in the window. For details, refer to "Screen contract". |
CSV Export | Save the information displayed in the window as ledger. For details, refer to "11.4.4 Save Contract Information as Ledger". |
Confirm the contract information by classification.
According to the drop-down menu on the left side of the window, select Browse by Class from the list.
The following window will be displayed
The meaning of each item is as follows:
Besides, it describes the situation of all display item(s). And the action of the button is the same as that of the window above for contract confirmation by section.
Item | Descriptions |
|---|---|
Contract Class | Information of contract classification. Contract Class information registered as the contract information. |
Number of Contract(s) | Number of contracts of contract classification unit. |
Total Number of Device(s) | Total number of contract device of lease/rent/maintenance contract. When the lease contract and maintenance contract are distributed in one machine, it is aggregated as 2. |
Number of Contract Device(s) | Number of device distributed in the contract of the contract classification unit. |
Set display item(s)
It describes how to set the items displayed in the window.
Click the Display Item Settings button.
The following window will be displayed
Besides, the window when clicking the Display Item Settings button in the window for contract confirmation by section will be displayed.
Set the display item(s) according to the following procedure.
Select the items displayed in the contract list from the Not Display Item(s) list on the left side of the window, and click the >> button in the center of the window. Multiple items can be selected.
The selected items are added to Display Item(s) on the right side of the window.
Select the items not displayed in the contract list from the Items That Can be Displayed list on the left side of the window, and click the << button in the center of the window. Multiple items can be selected.
The selected items are deleted from Display Item(s) on the right side of the window.
When modifying the order of Display Item(s), select the items from Display Item(s) on the right side of the window and click the Move Up or Move Down button.
After completing the setting of display item(s), click the OK button.
The display item(s) of contract list are added to the set items.
Screen contract
It describes how to screen the contract displayed in the window.
Click the Search button.
The following window will be displayed
Set the screening aggregation.
Set the following information and click the Search button.
Only the items matching the search will be displayed in the window.
Item | Descriptions | |
|---|---|---|
Section Management (Cost Burden Origin) | Filtering Section | Set conditions when screening defrayal party by section. |
Section Name | Set conditions when screening defrayal party by section name. | |
Section Code | Set conditions when screening defrayal party by section code. | |
Contract Management | Match with all conditions or Match with some conditions | For conditions set in the Contract Management bar, select All Conditions Match with all containing multiple conditions or Any Condition Match containing one or more conditions. |
Contract Class | Set conditions when screening by contract classification. | |
Contract No. | Set conditions when screening by contract number. | |
Original Contract No. | Set conditions when screening by original contract number. | |
Contract Company | Set conditions when screening by contract company name. | |
Contract Name | Set conditions when screening by item name. | |
Contract Date | Set conditions when screening by contract date. | |
Contract Start Date | Set conditions when screening by contract start date. | |
Contract End Date | Set conditions when screening by contract expiry date. | |
The procedure for confirming the various lists of contract of "In Section" and "In Classification" are as follow:
Besides, it will be the procedure after "11.4.1.1 Confirm Various Contract Information". Or the following describes according to the window "In Section". The order of items displayed "In Location" is different, but it can be confirmed according to the same procedure.
Click the value of Number of Contract(s).
The following window will be displayed
Confirm the contract list of the selected items.
Confirm the following information.
Besides, it describes the situation of all display item(s).
Item | Descriptions |
|---|---|
Cost Burden Origin | Information of the contract defrayal party, Cost Burden Origin information registered as the contract information. |
Contract No. | Contract No. information. Contract No. information registered as the contract information. |
Original Contract No. | Contract number information before contract extension. Original Contract No. information registered as the contract information. |
Contract Class | Contract classification information. Contract Class information registered as the contract information. |
Number of Contract Device(s) | The number of distributed device in the contract. Number of device distributed in the contract managed by the section. |
Contract Company | Name of company signing the contract. Contract Company information registered as the contract information. |
Contract Name | Name of items in the signed contract. Item Name information registered as the contract information. |
Contract Date | The contract date for signing the contract. Contract Date information registered as the contract information. |
Contract Start Date | The contract start date in the signed contract. Contract Start Date information registered as the contract information. |
Contract End Date | The contract expiry date in the signed contract. Contract Expiry Date information registered as the contract information. |
Contract Value | The contract amount in the signed contract. Contract amount information registered as the contract information. |
Installation Code | The contract No. when signing the contract managed by the company. Installation Code registered as the contract information. |
Payment Type Name | Method of payment such as monthly payment and yearly payment. Payment Classification Name information registered as the contract information. |
Officer Name | Name of the contract principal. Contract Principal information registered as the contract information. |
Phone No. of Officer | Telephone number of the contract principle. Telephone of Contract Principal information registered as the contract information. |
Fax No. of Officer | Fax number of the contract principal. Fax number of Contract Principal information registered as the contract information. |
Remarks | Remarks information of the contract, Remarks information registered as the contract information. |
Administrator Memo 1~6 | Remarks information of the contract. Administrator Memo 1~6 information registered as the contract information. |
Besides, the action of each button is as follows:
Item | Descriptions |
|---|---|
Back | Display the previous window. |
Display Item Settings | Set the items displayed in the window. For the details, refer to "Set display item(s)". |
CSV Export | Save the information displayed in the window as ledger. For details, refer to "11.4.4 Save Contract Information as Ledger". |
Besides, the list of contract can also be confirmed according to the following procedure. Operate when confirming in the unit of section.
Click the List of Contract tab.
The following window will be displayed
The procedure for confirming the details of contract are as follows.
Besides, the unnecessary contract information can be deleted during confirmation.
And it will be the procedure after "11.4.1.2 Confirm List of Contract" or "11.3.1.3 Confirm Device Details".
Click the Contract No. link for confirming the contract information.
The following window will be displayed
The action of each button is as follows:
Item | Descriptions |
|---|---|
Back | Display the previous window. |
Displayed Item Setting | This button is displayed when selecting the Device Allocation Information tab. Set the items displayed in the window. For details, refer to "Set display item(s)". |
Delete | Delete the contract information. For details, refer to "11.4.1.4 Delete Contract Information". |
Modify | Modify the contract information. For details, refer to "11.4.2 Register/Modify Contract Information". |
Extend | Extend the contract. For details, refer to "11.4.5 Extend Contract". |
Allocate | Distribute the device information to the contract. For details, refer to "11.4.3 Distribute Contract Information". |
CSV Export | Save the information displayed in the window as ledger. For details, refer to "11.4.4 Save Contract Information as Ledger". |
Confirm the details of contract of the selected contract.
When selecting the Contract Information tab, the contract information will be displayed.
The displayed content is as follows:
Basic Information
Item name | Description |
|---|---|
Contract Class | Classification information of the contract. The Contract Class information registered as contract information. |
Contract No. | Contract number information. The Contract No. information registered as contract information. |
Installation Code | Contract number of the contract managed by the contracted company. The Installation Code information registered as contract information. |
Original Contract No. | Contract number of the original contract (prior to extension). The Original Contract No. information registered as contract information. |
Contract Information
Item name | Description |
|---|---|
Cost Burden Origin | Cost burden origin information of the contract. The Cost Burden Origin information registered as contract information. |
Contract Name | Name of the property that is contracted. The Contract Name information registered as contract information. |
Contract Company | Name of the company that is contracted. The Contract Company information registered as contract information. |
Contract Date | Date on which the contract was entered into. The Contract Date information registered as contract information. |
Contract Start Date | Date on which the contract starts. The Contract Start Date information registered as contract information. |
Contract End Date | Date on which the contract ends. The Contract End Date information registered as contract information. |
Contract Value | Amount of the contract. The Contracted amount information registered as contract information. |
Payment Type Name | Method of payment, such as monthly or yearly payments. The Payment Type Name information registered as contract information. |
Officer Name | Name of the officer in charge of the contract. The Officer Name information registered as contract information. |
Phone No. of Officer | Telephone number of the contracting officer. The Phone No. of Officer information registered as contract information. |
FAX No. of Officer | FAX number of the contracting officer. The FAX No. of Officer information registered as contract information. |
Remarks | Remarks about the contract. The Remarks information registered as contract information. |
Administrator Memo 1 - 6 | Administrator notes about the contract. The Administrator Memo 1 - 6 information registered as contract information. |
When selecting the Device Allocation Information tab, the allocation device information will be displayed.
The displayed content is as follows:
Basic Information
Item name | Description |
|---|---|
Contract Class | Classification information of the contract. The Contract Class information registered as contract information. |
Contract No. | Contract number information. The Contract No. information registered as contract information. |
Installation Code | Contract number of the contract managed by the contracted company. The Installation Code information registered as contract information. |
Original Contract No. | Contract number of the original contract (prior to extension). The Original Contract No. information registered as contract information. |
Device Allocation Information
Item name | Description |
|---|---|
Section | Section information. |
User ID | User ID of the user who uses the device. The User ID information registered as device information. |
User Name | Name of the user who uses the device. |
Asset management number | Asset management number of the device. The Asset management number information registered as device information. |
Related Asset Number | Related asset management number of the device. The Related Asset Number information registered as device information. |
Setup Place | Device setting location information. |
Class | Device classification information. The Class information registered as device information. |
Type | Device category information. The Type information registered as device information. |
Availability | Device Usage Status. The Availability information registered as device information. |
Device Name | Name of the device. The Device Name information registered as device information. |
Manufacturer Name | Device manufacturer name. The Manufacturer Name information registered as device information. |
Model Name | Device model name. The Model Name information registered as device information. |
Serial Number | Device serial number. The Serial Number information registered as device information. |
Asset Classification | Device asset classification. The Asset Classification information registered as device information. |
User Memo 1 - 60 | Device inherent information. The User Memo 1 - 60 information registered as device information. |
Path name of Link | Data related to the device (for example: device image), or the input directory or URL. The Path name of Link information registered as device information. If a UNC path is specified, the link will not be displayed in any browser other than Internet Explorer. If you want to check the link destination, copy the value of this item, and then use Windows Explorer, for example, to directly access the applicable file. |
Contract No. | Contract number information. The Contract No. information registered as device information. |
Maintenance Code | Device maintenance code. The Maintenance Code information registered as device information. |
CPU | The CPU clock speed of the PC. |
Total Memory Size | Total memory capacity of the PC. |
Total Disk Capacity | Total hard disk capacity of the PC. |
Total Free Disk Capacity | Available hard disk capacity of the PC. |
OS Name | OS name of the PC. |
Service Pack | Service pack applied in the PC. |
IP Address 1 | IP address set in the PC.
|
IP Address 2 | IP address set in the PC.
|
MAC Address 1 | MAC address set in the PC. |
MAC Address 2 | MAC address set in the PC. |
Date of Manufacture | Device date of manufacture. |
Date of Registration | Date for registering to the device asset ledger. |
Collection Date/Time | Date and time for collecting information. |
Collect Information | Indicate whether PC Inventory information exists. o indicates PC Inventory information exists, while x indicates PC Inventory information does not exist. The Inventory information has been deleted manually, it is still displayed as x. |
User Definition Inherent Item | As Inventory information, it is the user memo set by the user arbitrarily. The user is displayed as the set item and user memo. For example, after the user has set Asset Number, Asset Number will be displayed. |
Note
In case of section administrator, for device out of the range of Subordinate section, only the following information can be confirmed.
Asset Number
Related Asset Number
User ID
User Name
Device Name
Section
Class
Type
Contract No.
Maintenance Code
The procedure for deleting the contract information are as follows. The deletion of the contract information is the procedure after "11.3.1.3 Confirm Device Details".
Start the window for confirming the details of contract.
Click the Delete button in the window above.
The following window will be displayed
Input the annotation for the operation of deleting the contract information.
Specify up to 32 fullwidth or 64 halfwidth alphanumeric characters and symbols. The input annotation is valid only when deleting the contract information with the device information distributed.
The information input as the annotation can be confirmed in the update history window. For the update history window, refer to "11.3.1.4 Confirm History Information".
Besides, select the list of distributed device list to be deleted.
Click the OK button.
The contract information is deleted.
