As the contract information of device (PC and device) managed in Systemwalker Desktop Patrol, for device with [Lease], [Rent] or [Maintenance] set in [Contract Class], they can be performed contract expiration notification in the following cases.
When device approaching the set [Contract End Date](prior notice of contract period) exist
When device exceeding the set [Contract End Date](prior notice of contract period) exist
The procedure for setting the contract expiration notification is as follows.
Please perform this setting by the system administrator. As for the section administrator, please select [Not Perform Warning Auditing] not to perform the warning auditing.
Select [Programs] - [Systemwalker Desktop Patrol] - [Environment Setup] - [Management Ledger Settings] from the start menu of CS.
The [Management Ledger Settings] window will be displayed
Select the [Set Contract Expiration Notification] tab.
The following window will be displayed
Set the conditions and content for contract expiration notification.
Set the following information and click the [OK] button.
Item Name | Descriptions |
|---|---|
[Not Perform Warning Auditing] | Selected when not performing contract expiration notification. |
[Perform Warning Auditing] | Selected when performing contract expiration notification. However, it cannot be selected when the setting in the [Settings of E-mail Environment] tab has not been completed. After selecting and clicking the [OK] button, the following tasks for contract expiration notification will be registered in the task function of Windows.
For the operation of contract expiration notification, please refer to the later “Operation of contract expiration notification”. |
[Scheduler Setting] | Set after selecting [Perform Warning Auditing]. As the date for performing warning auditing, select [Weekly] or [Monthly]. The initial value is [Monthly]. If [Monthly] is selected, the initial value is [1st Day], and the start time is the current time. Or set [Start Time] of starting warning auditing. |
[n Days Ago,Notify Prior Notice of Contract Expiration] | Set whether to prior notice the contract period several days before [Contract End Date]. 30 days ago, 60 days ago, 90 days ago or 180 days ago can be selected. The initial value is 30 days ago. |
[Edit E-mail Template] | When editing the notification content of initial settings, select the following items and click the [Edit] button.
For details of editing E-mail template, please refer to the later “Edit E-mail Template”. |
The information is set.
Operation of contract expiration notification
Contract expiration notification is operated according to the following information.
Contract Expiration Date
It is the contract expiration date set in the contract information.
Startup Date
It is the date for starting CS.
Prior Notice Date
It is the information of [Notify Prior Notice of Contract Expiration Days Ago] set according to the procedure above.
The operation according to the information above is as follows:
Conditions for Operation | Content of Operation |
|---|---|
[Contract End Date] > [Startup Date]+[Prior Notice Date] | Contract expiration notification is not performed. |
[Contract End Date] = [Startup Date]+[Prior Notice Date] | Notify [Prior Notice E-mail of Contract Period]. |
[Startup Date] < [Contract End Date] < [Startup Date]+[Prior Notice Date] | Different due to the notification status of [Prior Notice E-mail of Contract Period].
|
[Contract End Date] = [Startup Date] | Notify [Contract Expiration Warning E-mail]. Not notify [Prior Notice E-mail of Contract Period]. |
[Contract End Date] > [Startup Date] | Different due to the notification status of [Notification E-mail of Contract Expiration Warning].
|
Edit E-mail Template
By selecting E-mail template in the window where the [Set Contract Expiration Notification] tab of the [Environment Setup] window has been selected and clicking the [Edit] button, the following window can be displayed and E-mail template can be edited.
Item Name | Descriptions |
|---|---|
[Subject] | Set E-mail subject of contract expiration notification. 256 characters at most can be set including single-byte alphanumeric characters, single-byte symbols and multi-byte characters. If it has exceeded 256 characters, errors will occur when sending. |
[E-mail Message Body] | Set E-mail message body of contract expiration notification. 2048 characters at most can be set including single-byte alphanumeric characters, single-byte symbols and multi-byte characters. The part exceeding 2048 characters will be deleted. |
When editing E-mail template, set the information above and click the [OK] button.
Besides, the initial value will be set as the following information.
Prior notice E-mail of contract period
[Subject] [E-mail Message Body] $value |
Contract expiration warning E-mail
[Subject] [E-mail Message Body] $value |
Set variable information in “$date” and “$value” above.
Set the date and time for notification or warning in “$date”.
As contract information, set [Contract Class], [Contract No.], [Contract End Date] and [Number of Contract Device] in “$value”.
