Note
The number of logs displayed in the report is the result of aggregation according to the screening condition and exclusion condition of moving logs from the Management Server to the Log Analyzer Server.
Therefore, the modified screening condition/exclusion condition and logs moved after aggregation cannot be reflected (*).
In addition, the aggregate by objective in the Log Analyzer is a real-time aggregation. That is, the result of aggregating the logs that have completed moving is according to the latest screening condition/exclusion condition.
Therefore, the number of logs displayed in the report created by Report Output Tool may be inconsistent with the number of logs in the result of aggregate by objective of the Log Analyzer.
If the aggregation result of logs moved after aggregation is expected to be displayed in the report (when it is expected to aggregate again according to the latest data and condition) according to the screening condition/exclusion condition modified after aggregation, re-aggregation is required.
For re-aggregation, refer to "DTTOOLEX.EXE (Data Moving and Deletion for Log Analyzer Server)" of Reference Manual.
Due to reasons such as the client (CT) not being connected to the network, log transmission to the Management Server may be delayed. Therefore, the reflection of logs moved to the Log Analyzer Server may be delayed.
When the terminal to which the target group belongs includes the terminals from other departments, the logs collected when these terminals belong to the other department will be aggregated.
In addition, these logs are aggregated according to the group name at collection time point.
Therefore, if the above terminal exists, the department name of non-target group will be displayed as the group name.
This chapter only treats the PrintScreen Key Prohibition Logs that are classified as "violation" as the processing target.
The printing paper cost and CO2 emission output report of printing volume auditing is the result of multiplying the total number of pages printed during the all target period with the cost of each printed page and CO2 emissions.
Therefore, it is only an approximate value rather than an accurate cost of printing paper and CO2 emission.
When Manage under the group that is not configured is set in Set group that is not configured of System Settings in the Server Settings Tool, the Report Output Tool will manage the client (CT) in the "Root directory" group instead of the "Not Configured" group.
The smart device (agent) operation log is not aggregated.
What is Report Output Tool
Using the Report Output Tool, reports can be created, printed and output according to the following purposes.
The report will be output as a file in Microsoft Excel format, which can be used directly or after the process.
The system administrator can know the security status and reduction of CO2 emission calculated according to paper usage amount.
The security status, compliance status and reduction of CO2 emission will be reported to the security administrator of organization, compliance administrative organization and upper level of organization.
The reports that can be generated are as follows:
Report Type | Summary | |
|---|---|---|
Information disclosure analysis | ||
Information disclosure analysis | Output the result of aggregating and analyzing operation logs according to the viewpoint of danger of information disclosure. | |
Terminal usage analysis | Output the result of aggregating and analyzing operation logs according to the viewpoint of whether the terminal is used properly or not. | |
Violation operation analysis | Output the result of aggregating and analyzing the logs recorded when the prohibited operation is performed. | |
Comprehensive analysis | Output the summary of diagnosis of the above three viewpoints. | |
Eco auditing | ||
Printing volume auditing | Calculate the print volume and printing cost of each month as well as CO2 emissions by using printing operation log. Output the analysis result as a report of print volume, printing cost and reduced amount of CO2 compared to last month. In addition, the list of terminals that have exceeded the upper limit of printing can also be output. | |
Person who can use
The system administrator and department administrator can use the Report Output Tool. However, when the report is being generated, the scope of the logs that can be analyzed varies depending on administrator's status.
Administrator Type | Scope of Logs can be Analyzed |
|---|---|
System Administrator | All logs that can be read on the Management Server or Master Management Server on which this user ID is registered. |
Department Administrator | All logs belong to the department managed by the department administrator. |
Environment can be used
When using the Report Output Tool, prepare an environment that satisfies all the following conditions:
The Report Output Tool has been installed in the PC that outputs report.
Microsoft Excel of any of the following versions has been installed in the PC that outputs report:
Microsoft Excel 2010 (32-bit Edition)
Microsoft Excel 2013 (32-bit Edition)
Microsoft Excel 2016 (32-bit Edition)
The printer that will be printing the report is set.
The factors that affect the processing time of report output are the amount of logs saved in the database and the amount of logs output to CSV files.
When the amount of logs saved in the database is about 30 million, the following amount of time is required. However, the processing time is only for reference. The time may vary depending on the CPU of the PC, memory, disk performance and execution of other applications, etc.
When outputting report only: about 12 seconds
When outputting report and one type of CSV file: about 85 seconds
